MS Excel Shortcuts

Using shortcuts saves a lot of time and it shows your proficiency in application usage. Here we have listed a complete list of Microsoft Excel keyboard shortcuts and their descriptions. These are categorized by Excel shortcuts with function keys, Excel shortcuts with Control key and Miscellaneous. All these keys work with Excel 2013, Excel 2010, Excel 2007 and prior versions.

Download MS Excel Shortcut PDF File

You can also download the complete Excel Shortcut Keys PDF for offline usage. This PDF file contains Excel Shortcuts listed below.

Download Excel Shortcut PDF

Shortcuts with Function Key

Function Keys Description
F1 Open "Microsoft Office Excel Help".
F2 Edit an Excel cell.
F3 Displays the "Paste Name" dialog box.
F4 Repeats the last action.
F5 Opens "Go To" dialog box.
F6 Switches between worksheet and menu / Ribbon.
F7 Spelling Check.
F8 Switches Extend mode on / off.
F9 Calculates all worksheets in all open workbooks.
F10 Highlights shortcut keys of Menu and Ribbon items.
F11 Creates chart of selected cells.
F12 Opens "Save As" dialog box.
 

Shortcuts with Control Key

Control Keys Description
CTRL + 1 Opens "Format Cells" dialog box.
CTRL + 2 Makes selected cell text bold.
CTRL + 3 Makes selected cell text italic.
CTRL + 4 Makes selected cell text underline.
CTRL + 5 Makes selected cell text strikethrough.
CTRL + 6 Displays / hides objects.
CTRL + 8 Displays / hides outline symbols.
CTRL + 9 Hides selected rows.
CTRL + 0 Hides selected columns.
CTRL + A CTRL + A once will select current data range, second time it will select whole sheet and third time it will select whole worksheet.
CTRL + B Makes selected cell text bold.
CTRL + C Copy data.
CTRL + D Fill Down command to paste topmost cell to all selected cells below it.
CTRL + F Opens "Find and Replace" dialog box with "Find" tab.
CTRL + G Opens "Go To" dialog box.
CTRL + H Opens "Find and Replace" dialog box with "Replace" tab.
CTRL + I Makes selected cell text italic.
CTRL + K Opens insert "Insert Hyperlink" dialog box.
CTRL + N Opens new workbook.
CTRL + O Opens "Open" dialog box.
CTRL + P Opens "Print"dialog box.
CTRL + R "Fill Right" command to paste leftmost cell to all selected cells in the right side.
CTRL + S Opens "Save As" dialog box.
CTRL + T Opens "Create Table" dialog box.
CTRL + U Makes selected cell text underline.
CTRL + V Paste data.
CTRL + W Close current sheet.
CTRL + X Cut data.
CTRL + Y Redo last action.
CTRL + Z Undo last action.

Miscellaneous Shortcuts

Keys Description
ESC Escapes dialog box, message box and discards text while writing in cell.
TAB selects right side cell.
SHIFT + TAB selects left side cell.
CTRL + TAB Switches to next tab in dialog box.
CTRL + SHIFT + TAB Switches to previous tab in dialog box.
BACKSPACE Clears the whole content of the active cell if a cell selected. Clear a character to left side while editing or writing content in cell.
ENTER Moves to one cell downwards.
ALT + ENTER Inserts a line break within a cell.
CTRL + ENTER Paste copied cell to all selected cells.
SHIFT + ENTER Moves to one cell upwards.
SPACEBAR Checks / Unchecks the checkbox, radio button and works like ENTER key in dialog box.
CTRL + SPACEBAR Selects an entire column in a worksheet.
SHIFT + SPACEBAR Selects an entire row in a worksheet.
CTRL + SHIFT + SPACEBAR CTRL + SHIFT + SPACEBAR once will select current data range, second time it will select whole sheet cells and third time it will select whole worksheet.
ALT +SPACEBAR Displays the Control menu for the Microsoft Office Excel window.
DELETE Removes the text data from cell (Not formatting).
HOME Moves to leftmost cell in the row.
CTRL + HOME Moves to the top-left cell of a worksheet.
CTRL + SHIFT + HOME Selects cells to the beginning of the data range from current cell.
END Moves to the cell in the lower-right corner of the window (If SCROLL LOCK is turned on).
CTRL + END Moves to the last cell in the lower-right corner of window.
CTRL + SHIFT END Selects cells to the end of the data range from current cell.
PAGE UP Moves the current view of worksheet to one screen up.
CTRL + PAGE UP Moves to the previous sheet in workbook.
ALT + PAGE UP Moves the current view of worksheet to one screen to the left.
CTRL + SHIFT + PAGE UP Moves to the previous sheet in workbook.
PAGE DOWN Moves the current view of worksheet to one screen down.
CTRL + PAGE DOWN Moves to the next sheet in workbook.
ALT + PAGE DOWN Moves the current view of worksheet to one screen to the right.
CTRL + SHIFT + PAGE DOWN Moves to the next sheet in workbook.
ARROW Move to one cell left / right / up / down.
CTRL + ARROW Move to extreme left / right / up / down in a selected data range or blank sheet.
SHIFT + ARROW Select / deselect one cell in the left / right / up / down from current cell.
CTRL + SHIFT + ARROW Select / deselect current range of data or blank sheet in the left / right / up / down from current cell.
ALT + DOWN ARROW Show a list of data in cells above to current cell as a dropdown.